How do I apply a single payment to multiple invoices?
If a customer makes a single payment to settle multiple invoices, you have to manually allocate the received amount to the respective invoices. To do so, please proceed as follows:
- Make sure to have several unpaid invoices.
- Open “Payment” from the menu.
- Add a new payment entry.
- In the field Business Partner, enter a part of the business partner name or number and click on the matching result in the drop-down list.
- Select the Document Type Incoming Payment.
- Select the Currency corresponding to the invoice.
- Go to the record tab “Allocate” at the bottom of the page and click . An overlay window opens up.
- Enter the Invoice for which you have received the payment.
Note 1: Hit
SPACE to see a selection of available outstanding invoices of the business partner.
Note 2: The Amount is taken over automatically from the invoice.
- Click “Done” to close the overlay window and add the invoice to the list.
Note: Repeat steps 6 to 8 for all invoices that were settled with the payment received.
- Complete the document.
- To review the invoice status, go to the record tab “Allocations” and zoom into the field in the column Invoice of the respective allocation line.
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