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How do I apply a single payment against multiple invoices?


If a customer makes a single payment to settle multiple invoices, you have to manually allocate the received amount to the respective invoices. To do so, please proceed as follows:



  1. Open “Payment” from the menu.
  2. Add a new payment entry.
  3. In the field Business Partner, enter a part of the business partner name or number and click on the matching result in the drop-down list.
  4. Pick the Document Type Incoming Payment.
  5. Select the Currency corresponding to the invoice.
  6. Go to the record tab “Allocate” at the bottom of the page and click "Add new". An overlay window opens up.
  7. Enter the Invoice for which you have received the payment.

    Note 1: Hit SPACE to see a selection of available outstanding invoices of the business partner.

    Note 2: The Amount is taken over automatically from the invoice.

  8. Click “Done” to close the overlay window and add the invoice to the list.

    Note: Repeat steps 6 to 8 for all invoices that were settled with the payment received.

  9. Complete the document.
  10. To check the status of the individual invoices, go to the record tab “Allocations” and zoom into the field in the column Invoice of the respective allocation line.
You can also view the manual payment allocations in detail under “Payment Allocations” in the menu.


GIF: Incoming payments manual allocation

View source file on GitHub.com